From draft to published — how an event grows
The five-minute path a sphere event takes from a conversation with the Space Guide to a public sign-up page: review the draft, plan the day-of, add volunteer shifts, choose visibility, publish.
Every event in a sphere starts as a draft. The Space Guide shapes it with you, you review and refine inside the sphere, and you publish when it’s ready. Drafts stay private to your sphere’s members until you decide. Here’s the path, step by step.
1. Shape it with the Space Guide
Open the Space Guide from your sphere (the round chat button), or tap the microphone on your phone keyboard and just talk it through. Tell it what you’re planning — when, where, who shows up. The Guide reflects what it heard and offers to draft the event.
Approve the draft card. The event lands in your sphere’s Events tab, marked as a draft. Nothing public yet.
2. Open the draft and review the details
From your sphere’s Events tab, click the draft. You’ll see everything the Guide captured: title, date and time, location, description, capacity. If anything needs editing, click Editon the event detail page — fix the headline, tighten the description, swap the address.
This is the read-through pass — make sure the details a volunteer would care about are correct before they start signing up.
3. Plan the day-of from the Organizer view
Click Organizer on the event page. This is the planning surface — separate from what volunteers see. Here you can:
- Walk through the day-of plan in plain language with the Space Guide.
- List the prep tasks (who picks up supplies, who confirms the venue).
- Review or refine the shift roster before you open it for sign-ups.
- Save your changes as you go.
The Organizer view is where the work of running an event lives. Volunteers never see it; they see the polished sign-up page once you publish.
4. Add volunteer shifts
Shifts are time blocks with a spot count — "Setup Crew, 8 AM–10 AM, 4 spots." Each shift gets a checkbox on the public event page so volunteers can pick the slot that fits their day. Add a short description per shift ("Bag pickup, sort recycling, restock water") so people self-select the work they want.
Adding a shift is the only thing that turns on shift sign-ups for the event. No hidden toggles. Skip shifts and the event runs as a plain RSVP-to-attend.
5. Choose visibility — Internal or Public
Two settings on the event:
- Internal. Only your sphere’s members see it. Good for member-only meetups, planning sessions, anything where the audience is the people already in the sphere.
- Public. Lands on the network-wide /events discover page so anyone in the area can find it and sign up. This is what you want for community-facing volunteer events.
6. Publish
When the draft is ready — details checked, shifts in, visibility set — flip the status fromDraft to Live on the event detail page. The event is now real.
If you set it Public, it appears on /events alongside other community events the moment you publish. Volunteers find it, click in, pick a shift (or just hit Attend), and sign up. Confirmation emails go out automatically.
After it’s live
You can keep editing — adjust capacity, add another shift, swap the location. Anyone already signed up keeps their spot. Hours log automatically when a volunteer checks in on the day, so you don’t hand-track attendance.
When the event wraps, the Space Guide can pull a wrap-up post for the sphere feed — "here’s what just happened, here’s what landed, thanks for showing up." Just ask.
Tip: on your phone, the Space Guide listens just as well as it reads. Tap the keyboard mic and walk it through — name the event, when, where, who shows up, what people will be doing. Edit from a laptop later if you prefer.